Manually Add a User

⚠️ Before You Add a User Manually

Before adding any user directly in Pass—including a principal, assistant principal, or other administrator—first add that person to your district’s Securly Sync, Clever, or ClassLink roster and assign the appropriate administrator role there. This keeps access current through your normal sync. Use the Main Users screen only when the person cannot be provided through your standard rostering integration.

• Maintenance Note: Pass Admins must manually archive manually-added users when they no longer need access; they will not be removed automatically by your system sync.

• Login Options: Manually-added users can log in through Google/Microsoft Single Sign-On (SSO).
   

✏️ Step-by-Step: Adding a Manual User

1. Navigate to Admin Control Panel > Users > Main Users.

2. Click the arrow in the Add User box.

3. Select Yes on the confirmation popup to proceed.

4. Complete the Add User form using the details below:

   👤 Role — Select Admin, Teacher, Staff, or Student.

   📝 Name — Enter the user's First and Last name.

   📧 Email — Use the authorized school domain address.

   🔑 Password — Leave blank for SSO users.

   🎓 Student Info — Option to include Grad Year, Student Number, and Kiosk Passcode.

   ✅ Prevent Archive — Keep this box checked to ensure the user isn't archived during your next automated 3rd party sync.

5.  Click Submit to finalize.

For more information, see the Pass Administrator Guide > Users (User Management).