Offboarding Securly Aware

Securly Aware Offboarding Document

Introduction

This document provides a clear guide on how to offboard from Securly Aware, ensuring that all configurations, integrations, and data are properly managed before discontinuation.

Steps for Offboarding Securly Aware

1. Data Backup

   • Ensure all necessary data and reports are backed up. Review any flagged activities, case histories, and reports, and export them for future reference.

2. Disable Email and Drive Scanning

   • Access the Google Admin Console or Microsoft 365 Admin Center where the Aware services are configured.

   • Disable the Aware integrations for Gmail and Google Drive/OneDrive.

   • Remove the routing rules created for the Aware monitoring engine.

   • Google Admin Console: Go to Apps > Google Workspace > Gmail > Advanced Settings, and disable any relevant routing.

   • Microsoft 365: Remove any journal rules set up for Aware by navigating to the Exchange admin center.

3. Uninstall Securly Aware Extensions

   • For Chrome and other browsers, remove the Securly Aware extensions from devices.

   • Confirm that any extensions related to Aware are uninstalled from all managed devices.

4. Deactivate User Accounts

   • Log in to the Securly Aware admin panel.

   • Navigate to user management and deactivate or delete user accounts that no longer require access to Securly Aware.

5. Remove Organizational Units (OUs) and Groups

   • Ensure that any Organizational Units (OUs) or Case Manager Groups have been removed or reassigned in the Aware configuration.

   • Confirm that access restrictions are applied as necessary to maintain data privacy during and after the offboarding process.

6. Consult with IT Team

   • Collaborate with your IT team to ensure all user data is secured. Cancel any licensing or subscriptions associated with Securly Aware as needed.

7. Confirmation of Offboarding

   • Finalize the process by confirming with school or district administration that all necessary steps have been completed and that documentation of the offboarding process is recorded.

8. Support and Assistance

   • If any issues arise during the offboarding process, please contact Securly support for guidance and assistance.

Conclusion

Following these steps will help ensure a smooth offboarding process from Securly Aware, promoting compliance and minimizing data loss.