Activities Menu Overview

Group Auto Sync allows admins to create automatic “grade-level” groups in Flex, which stay updated based on student users being added to or removed from the Flex system.

In addition, for schools using Securly Sync to provision (add) users to Flex and who share their “class” data, admins can turn on automated syncs to bring in Course and Class rosters from the Student Information System (SIS). Both of these “auto sync” options can save users set-up time and manual maintenance.

Enabling Group Auto Sync

To access and turn on “Auto Sync” settings, navigate to My School Settings > System Settings and then click the blue settings icon shown below.

The Manage Group Auto Sync screen will appear with options to select Grade Levels, Courses, or Classes. All schools providing “Grad Years” with their student data (no matter the provisioning source) can enable auto “grade-level” groups. Only schools that provision users via Securly Sync and share the “course & class” data have the option to create and sync Courses or Classes to groups in Flex.

Additional information on Auto Sync groups

• Auto sync groups will not sync to existing Flex groups with other “Source” types or different/missing identifier numbers. New groups will be created in Flex when auto sync groups are turned on.n.
• Auto sync group membership cannot be edited within the Flex system. (Students cannot be removed or added to these groups within Flex.)
• Auto sync groups will update automatically when new students are added or students are removed from your SIS and this syncs with Flex..
• Students are added to course and class groups via the sync based on their “enrollment” date.
• The group sync data from your SIS is checked daily but the “Modified” date for a group only updates when the data in the group has changed based on the sync.
• Please see the sections below for Modifying Auto Sync Selections and Making an Auto Sync Group Inactive.