Managing different types of passes

Click on the pass badge at the bottom of a student’s card to view what time the pass started, the destination where they are going, and the pass status.

Active pass

An active pass can have three statuses. Any pass that exceeds a time threshold set by the school will be displayed with a yellow tag.

The “On the way” status is shown when the origin teacher approves a pass request.

The “Arrived” status is shown to the origin teacher when the destination staff confirms that the student has arrived. Students can be marked as “Arrived” by clicking the “Arrived” button on their notification.

The “Returning” status is shown to the origin teacher when the destination staff clicks the “In/out” or “Return student” button on their notification.

Ended pass

The “Pass ended” status is shown if the pass is ended, either by the student or the origin teacher, or if the destination teacher selects End & keep, meaning that the student will not return to the origin class.
The “System ended” status is shown when the system automatically ends the pass based on a time threshold set by the school.

Auto-pass

An auto-pass is a pass that can be started or stopped by a student. Even though this pass can be started by the student, a pass request will be sent to the teacher.

If a student self approves the pass, the label ‘A’ will be displayed beside the time to indicate when the student started the auto-pass and vice versa.

Teachers can also start or stop this pass, but in those cases the pass will be treated as an ordinary pass and will not have an “Auto-pass” tag.

Appointment pass

The appointment pass feature is a great way to arrange and track student visits at specific times, such as a parent-teacher meeting or a regular meeting with the school infirmary. Once an appointment pass is set, it will be displayed five minutes prior to the start time on the teacher’s screen within Classroom.

Tracking Off-Campus Students

Schools can create an "Off Campus" location within the Pass system to manage Dual Enrollment or Work-Based Learning students effectively. Here’s how it works:

- Creating Off-Campus Locations: Admins can set up as many locations as needed, including an "Off Campus" designation. This allows for better tracking of students who leave the school premises.

- Pass Types:
  - One-Way Pass: Students can write a one-way pass to the "Off Campus" location. Once they leave, the pass ends, and the school can monitor who has written a pass to that location on any given day.
  - Layover Pass: Alternatively, schools can set up a layover pass, which allows for tracking when the student returns. This can be useful for situations where students may need to check in at a specific time.

- Impact on Hallway Limits: Depending on the workflow chosen (one-way vs. layover), it can affect the school's hallway limit. Admins should consider how these pass types interact with existing hallway traffic policies.

This flexibility allows schools to tailor their pass management system to meet the needs of students participating in off-campus programs while ensuring safety and accountability.