Pass › Back To School
2026 Pass Teacher/Staff BTS Checklist
Teacher & Staff Back-to-School Checklist
The Pass system school year runs from July 1st - June 30th. Any recurring Appointments or Out of Office times will need to be added for the new school year after July 1st. ( * )
Profile Settings
My Profile
Update your student-facing photo for the new year
Review toggle settings and edit as needed - make sure the “Passes to/from you” toggle is on
Reset your PIN, ensuring it is not easy for students to guess (avoid 1234, abcd, 1111, etc.)
My Locations
Review your associated locations and update for any new responsibilities
*Remember that when you associate with a location, you will see all passes to and from that location on your My Passes dashboard
Auto Pass
Look over your Auto Pass settings and make any changes
Teacher Pass
Set your favorites by clicking Edit - Add/Remove Favorites and selecting the locations/users you access most often
Organize your favorites by clicking Edit - Manage Order and dragging and dropping the locations
*Teacher Favorites will show as quick-click options when you create a Teacher Pass or launch a kiosk from you
History
Run and download any reports needed to inform decisions for the upcoming school year
Use the “school year” drop-down menu to run reports on prior years
Appointments *
Review your appointments from last year (recurring appointments expire at the end of June)
Schedule any repeating appointments for the new year
Kiosk
End any currently running kiosks
Familiarize yourself with expectations for launching kiosks
Review student kiosk workflow with admins
Out of Office *
Review OOO occurrences from last year (these expire at the end of June)
Schedule upcoming Out of Office times
Stay Informed
Look over the Training tab - specifically the Pass Teacher Guide and Video Tutorials - for reminders on the features and functions available in Pass
Check the Updates tab for overviews of new features and functions
Helpful Resources