Managing Substitutes

The recommended way to provide substitutes with Pass access is to create a limited Substitute Account and assign a PIN. Substitute teachers do not log in to the Pass system. Instead, they can approve and end student-created passes using a PIN provided by an admin.

How to Create a Substitute Account 

1. Go to Admin Control Panel > Users > Substitute Users.

2. Complete the fields in the "Add Substitute Teacher" section.

 You can set a PIN yourself or have the system generate one.

How Substitutes Use Pass

1. The student will use their normal workflow to submit a pass (creating the pass from their absent teacher.)

2. Approval: From the student's device, the substitute clicks the teacher's name, enters their substitute PIN on the popup screen, and clicks "APPROVE."

3. Ending: When the student returns, the substitute clicks the pass location, enters their PIN again, and clicks "END/KEEP."

All substitute actions are documented in the pass history (highlighted in red).

A template for substitute directions is available to view or copy.

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For more information, go to Training > Documents > Pass Administrator Guide > Users (User Management) > Substitute Users.