Managing User Roles

User Role Definitions

Administrators are responsible for assigning the following four roles to adult users within the Pass system:

• Admin: Access to the Main Navigation Menu, Control Panel, and system settings management.

• Teacher: Access to the Main Navigation Menu.

• Staff: Access to the Main Navigation Menu (intended for nurses, librarians, SROs, counselors, etc.).

• Student: Access to the Student Menu only.

Need an access change? If you are a Teacher or Staff user needing your access level adjusted, please contact your Administrator.

How to Change a User's Role

Prerequisite: You must have Admin access to perform these steps.

1. Navigate to Admin Control Panel > Users > Main Users.

2. Search for the user you wish to update.

3. Click Edit (located under the blue drop-down caret in the action column).

4. Adjust the user role from the available options.

5. Click Update to save your changes.

Important: User roles in the Pass system are "sticky." This means once an Administrator manually changes a role, it will not revert when a 3rd party sync occurs.