Managing Substitute Teachers

The standard way to provide substitutes with Pass access is to create a limited Substitute Account and assign a PIN. Substitutes use this PIN on a student's device or a kiosk to approve or end passes; they do not have full access to the Pass dashboard.

How to Create a Substitute Account

Go to Control Panel > Users > Substitute Users.
Complete the fields in the "Add Substitute Teacher" section.

Substitute accounts can be person-specific or generic. You can set a simple PIN yourself or have the system generate one.

Full Teacher Access for Substitutes

If a substitute has a school email address and requires full teacher access to the Pass system and dashboard, you should add them as a regular user using one of the other rostering methods detailed in the Pass Admin Guide (e.g., Securly Sync, CSV file, etc.).

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Resources

A template for Substitute Directions is available for you to view and copy.
For more information, go to Training > Documents > Pass Administrator Guide > Users (User Management) > Substitute Users.

How do I manage substitutes in Pass?