➕ How to Manually Add a User to Pass

You can add users individually from the "Main Users" screen, but we highly recommend against this method if the user can be added via:

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Only add a user manually if they cannot be added through your usual sync/integration method or a CSV file.

Manual user drawback: A Pass Admin must manually archive this user when they no longer need system access.

Manual users can log in using either an assigned "manual" password or Google/O365 Single Sign-On (SSO).

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Fields	Additional notes:
Role	Admin, Teacher, Staff, Student
First Name
Last Name
Email	Must use the school's domain
Active	Keep checked
Password / Confirm Password	Required only for Manual Authentication. Leave blank for Google/O365.

Google/O365 SSO: Leave the password fields blank.
Manual Login: Enter and confirm a password. Admins may need to assist with password resets for these users.

The "Prevent Archive" box defaults as checked. Leave it checked to prevent this user from being automatically archived during the next sync (e.g., with Clever or a CSV upload) if they are not included in that source file.
For more detail, see the Admin Pass Training Document: Maintaining Users (Editing or Archiving).

For manually authenticated users (Pass manages the password), you can select "Send Invite."
This sends an email with a link for the user to set up their password.
Note: This only works for valid email addresses and only sends the first time the user is created.

Manually authenticated users will use their assigned credentials to log in.

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*** For more information, see the Pass Administrator Guide > Users (User Management). ***

How do I add a manual user to my Pass system?